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Information Regarding Electronic Invoices
almost 4 years ago

Electronic invoices are also known as e-invoices, and they are an outcome of a billing process that does not need any use of paper. Because of this reason, an electronic invoice operates as a file which is software-generated. This software analyzes all the data related to a commercial transaction, the payment and also the tax regulations or obligations. There are certain fields or details that an invoice needs to have and this applies to both electronic invoices or paper invoices. These fields are usually mandatory. These details include delivery date, the invoice number, the legal name of the sender and the receiver, the tax identification number of the receiver and sender, the legal address of the receiver and sender, transaction description, tax amount, tax rate and the date of service.

 

An electronic invoice must, therefore, have all the above information because it needs to comply with set regulations. The invoice must also be signed with an electronic signature which is recognized and needs to be sent to another party with mutual consent. A combination of all these factors makes an electronic invoice to have the authenticity of its origin. Electronic invoices are beneficial such that they minimize the costs of sending, processing, distributing and sustaining invoices, which all results in a simplification of managerial processes.

 

There is also a reduction of space and time which is consumed when using electronic invoices. The receiver is guaranteed of accessing the invoice at any time, and the invoice has the authenticity of origin, and the content is also integral. Electronic invoices allow companies and organizations to stop the use of paper invoices, replacing with a version which is electronically generated. Such a document has the same legal validity as the traditional version and maintains all the commercial transactions which have taken place. Value added tax needs to be however included in each invoice. Click here for more: www.openfactura.cl.

 

The benefits of using electronic invoices compared to traditional invoices can all vary depending on the transactions which are accomplished by a company. Some of these tasks include storage, receipt, signing, search, payment, shipping and payment. There are savings on paper supplies because you will no longer need to send paper invoices. The availability of electronic invoices also makes it possible for you to audit all the transactions that have happened. There are also decreased levels of falsifications. Time is saved when sending and receiving the information. You will need small space when you want to store archived documents, and that assists in carrying out administrative functions. For more info visit: https://www.huffingtonpost.com/entry/adopting-smart-invoicing-habits-as-a-business-owner_us_59dfd370e4b02e99c58354fb.

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